Privacy Policy

We collect, store, and use the following categories of personal information, depending on your interactions with Greater Midland and the services you use. Information sent to us by your web browser. This may include your IP address, approximate geographic location, browser type and version, operating system, referring website, length of visit, pages viewed, website navigation, and other technical information. It helps us analyze website usage and improve our services. Information you provide to us. This includes information you give us when you register (including for races), make payments, enter contests, respond to surveys, or buy memberships, and your email address if you provide it as part of a registration or transaction on our site. Information about children and youth. See section 5. Health, wellness and fitness information. See section 6. Job application information. See section 7.

We use your personal information for the purposes for which it was collected. This generally is limited to processing registrations (including race registrations), payments, contests, surveys, and memberships. We use the information described in sections 2, 5 and 6 to: • determine how many visitors the site is receiving; • maintain shopping cart information; • record aggregate data to determine usage statistics; • promote events and services you may be interested in; and • display activity history, generate fitness insights, enable in-app challenges, and support app functionality. Email communications. If you provide your email address as part of a registration or transaction on our site and choose to opt in to email communications, Greater Midland and the operating unit may periodically send email newsletters or emails featuring sales and promotions. See section 8 to opt out. Uses of youth, health and job applicant information are described in sections 5, 6 and 7.

Except as provided in this privacy policy, we will not provide your information to third parties. Your information may be disclosed to third parties in the following ways. Other Greater Midland operating units. Greater Midland may share personal information collected through its Site with affiliated operating units in the Greater Midland organization for applicable business purposes. Payment service providers. All website financial transactions are handled by our payment service providers. We share information with them only to the extent necessary to process payments and refunds and to handle complaints and questions about those payments and refunds. Service providers. We use third-party service providers to operate our Digital Services on our behalf, including providers of online registration and household accounts, member portals, mobile apps, online forms, email communications, and website and app hosting. We share information with them only to the extent necessary for them to provide those services to us. Text messages. If you opt in to text messages, we use your mobile number only to send the messages you requested. We do not share your mobile number, text-messaging opt-in data, or consent with third parties for their marketing purposes. Our messaging service provider receives this information only to send messages on our behalf. See our Text Messaging Terms for how to opt out. Advertising networks. We may disclose your personal information to certain advertising networks in order to track your interests and behaviors while you visit the Site. Legal requirements and protecting rights. We may disclose your personal information: • when required by applicable law or legal process, or in response to lawful requests from public and government authorities; • in connection with any ongoing or prospective legal proceedings; • to establish, exercise, or defend our legal rights (including providing information to others for fraud prevention and reducing credit risk); • to protect our operations, or the rights, privacy, safety, or property of Greater Midland, you, or others; and • to pursue available remedies or limit the damages we may sustain. Sharing of job applicant information is described in section 7. Health information is shared as described in section 6.

We collect information about children and youth only as reasonably necessary to register, supervise, protect, and support participation in programs, camps, sports, childcare, and activities. This may include parent or guardian contact information, emergency contacts, authorized pickup information, health history, allergies, medications, physician information, incident reports, and participation records. Parents or legal guardians may contact us to request access, correction, deletion, or limits on use of their child's information, subject to legal, safety, licensing, and records-retention requirements.

From our website, app and connected health platforms. The website and mobile app collect and process limited health and fitness data only as necessary to provide core fitness and activity-tracking functionality. Subject to user consent, this may include workout and activity information such as activity type, duration, distance, time, calories burned, step counts, and activity status obtained from system health platforms, including Google Health Connect and Apple Health. For programs and activities. In addition, we may collect personal health data for certain activities or programs. This may include known allergies, medications, immunization history, medical treatments, and/or recurrent or chronic illnesses. We collect this data only if you voluntarily submit it. If you provide personal health data for an activity, event, or service, we may use it to conduct that activity, event, or service and future Greater Midland activities until you revoke permission. How we limit and protect it. We treat health, wellness, and fitness information as sensitive. We use it only to provide requested wellness, fitness, safety, accessibility, program, camp, emergency, or participation services; comply with law; protect health and safety; and administer our programs. Personal health data will only be shared with staff who directly need it for care, and written or electronic records will be protected using reasonable safeguards such as password protection and encryption. We do not sell health, wellness, Apple Health, HealthKit, Google Health Connect, wearable, or fitness-tracking data, and we do not use it for targeted advertising.

What we collect. If you submit an application for employment through our Careers Site, we may collect information such as your name, email address, phone number (mobile or other), resume, work experience, education, skills, licenses and certifications, professional and other work-related licenses, references, current or desired salary, awards, professional memberships, and any other information you choose to provide. How we use it. We use information you submit on the Careers Site for personnel recruitment, management, and planning purposes, as permitted by local law, including to: • process your application; • assess your capabilities and qualifications for a job; • conduct reference checks; • respond to your inquiries and communicate with you about your application, and send you information about the Careers Site and changes to our terms and policies; • comply with or monitor compliance with any applicable law or regulation; • conduct background checks if we offer you a position; and • preserve our other legitimate interests, for example for our administrative purposes, aggregate management reporting, internal training, and as generally required to conduct our business. Who we share it with. We may share personal information submitted on the Careers Site with affiliates and/or partners involved in evaluating candidates for a given position. We make the information available on a "need to know" basis, including to personnel in the recruiting, human resources, and information technology departments, and in the department responsible for the position for which you are applying. We may share personal information with third-party service providers who provide services such as hosting application information, background check processing, and similar services. How long we keep it. Information about you will be added to our candidate database and retained in accordance with records retention requirements. Applicants may contact us at the email address in section 13 about the retention of their application information, subject to applicable legal requirements.

Consent. Where required, we obtain consent through affirmative choices, account settings, registration forms, app permissions, or cookie controls. Promotional email. You may opt out of promotional emails at any time by completing our unsubscribe form. After opting out, you may still receive receipts and other email communications from an operating unit with which you do business. All communications from an operating unit. To stop all communications from an operating unit, please contact that operating unit directly. Health data you provided for a program. See section 6.

Depending on where you live and the nature of our relationship with you, you may request to access, correct, delete, or obtain a portable copy of personal information we maintain about you; opt out of targeted advertising, sale, or sharing where applicable; withdraw consent for sensitive personal information where applicable; appeal a denied request; or designate an authorized agent. We will verify and respond to requests as required by applicable law. We will not discriminate against you for exercising privacy rights. Parents and guardians: see section 5 for requests about a child's information.

Greater Midland will make every reasonable effort to protect your personal information. However, Greater Midland and its operating units cannot ensure or warrant the security of any information you transmit to us. The personal information you provide is stored on our secure (password- and firewall-protected) servers. Your password. You are responsible for keeping your password and other login details confidential. We will not ask you for your password (except when you log in to the website).

Retention. We retain personal information only as long as reasonably necessary for the purposes described in this policy, to provide services, meet legal, licensing, and accounting obligations, resolve disputes, enforce agreements, and follow our records retention schedule. Job applicant retention is described in section 7. Security incidents. If we identify a security incident requiring notice, we will notify affected individuals, regulators, consumer reporting agencies, media, or partners as required by applicable law.

We may update this privacy policy by posting a new version on our website. We may also notify you of changes to our privacy policy by email.